1. Introduction

The Shropshire Playing Fields Association (SPFA) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard the data you provide when you visit our website or interact with our services.

2. Who We Are

We are the Shropshire Playing Fields Association, a registered charitable organisation dedicated to promoting and supporting the development and improvement of playing fields, parks, and recreational spaces across Shropshire.

3. Information We Collect

We may collect and process the following types of personal information:

• Contact details (such as your name, email address, and telephone number)
• Information submitted via forms, surveys, or enquiries
• Technical information such as your IP address, browser type, and pages visited
• Any additional information you voluntarily provide to us

4. How We Use Your Information

Your personal information may be used for the following purposes:

• To respond to your enquiries or requests for support
• To manage event registrations, memberships, or donations
• To improve our website, services, and communications
• To comply with legal and regulatory obligations

5. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

• Your consent (where applicable)
• To fulfil a contract or provide a service you have requested
• To comply with legal obligations
• To pursue our legitimate charitable interests in promoting recreation and wellbeing across Shropshire

6. Sharing Your Information

We do not sell or rent your personal information. Your data may be shared only with trusted partners or service providers who help us deliver our services — for example, website hosting or email systems — and only where they comply with UK data protection laws.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, while we strive to protect your data, no online transmission can be guaranteed to be completely secure.

8. Retention of Data

We retain your personal information only for as long as necessary to fulfil the purposes it was collected for, including any legal, accounting, or reporting requirements.

9. Your Rights

Under the UK General Data Protection Regulation (UK GDPR), you have the following rights:

• To access and request a copy of your personal data
• To correct any inaccurate or incomplete information
• To request deletion of your data (“right to be forgotten”)
• To restrict or object to the processing of your data
• To withdraw consent at any time (where processing is based on consent)

To exercise these rights, please contact us using the details below.

10. Cookies

Our website may use cookies to enhance your browsing experience. Cookies are small text files placed on your device to help analyse web traffic or remember preferences. You can choose to disable cookies in your browser settings, although this may affect certain site features.

11. Links to Other Websites

Our website may contain links to third-party websites. Please note that we are not responsible for the content or privacy practices of those websites. We encourage you to review the privacy policies of any external sites you visit.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Revised” date. Please check this page periodically to stay informed.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:

Shropshire Playing Fields Association
Email: david.kilby@outlook.com
Website: www.shropshireplayingfields.uk

Last Revised: October 2025